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Student Position Detail

AAEC Student Work-Study Employee

Department: AAEC/HR
Employment Type: Work-Study Employment Only
Job Starts: August 16, 2017

Work Type: Clerical

Job Description

The Student Employee will report directly to Affirmative Action and Equity Compliance (AAEC) to support the functions and activities associated with AAEC within the areas of Affirmative Action and Equal Opportunity, Training and Outreach, and Title IX. WORK DAYS AND HOURS: This position requires a commitment of ten (10) hours per week. The work days and hours are flexible; however, hours must be completed in increments of at least two (2) consecutive hours Monday – Friday between the hours of 8 a.m. to 4:30 p.m. Student must be work-study eligible. DUTIES AND RESPONSIBILITIES: 1. Provide administrative and data management support for a staff of three (3). 2. Manage phone calls received on the main AAEC phone line: answer, direct calls to appropriate parties and/or take messages, and check voicemail as instructed. 3. Update and maintain data including reports, online databases (Excel and Access), and physical and electronic files, including scanning and archive process. 4. Assist with FOIA and University Legal Services information requests for documents/files handled by AAEC. 5. Assist with drafting advertisements and job announcements to departments, career centers, and related recruiting resources. 6. Assist with posting positions on the Human Resource Services website and external job boards. 7. Conduct Internet research related to policies, marketing, training, and other topics associated with the various areas in AAEC, as well as assist with development and editing of website information and resource guides. 8. Manage marketing materials including advertisements, directional signs, banners, fliers, and emails. 9. Assist with program and special event registration, monitor tables, and attend activities. 10. Prepare and distribute registration materials, “Save the Date" post cards, flyers, and emails. 11. Perform activities associated with event set-up and clean-up. 12. Assist with post-event planning including Qualtrax surveys, evaluations, thank-you letters, and related activities. 13. Perform other duties as assigned by the Director of Affirmative Action and Equal Opportunity, the Director of Training and Outreach Programs, and the Associate Director of Investigations and Deputy Title IX Coordinator.

Job Requirements

ESSENTIAL QUALIFICATIONS: Applicant must possess the desire to perform program planning, project management, and clerical functions. Proficiency in Microsoft Office including Excel, Word, and PowerPoint is required. Applicant must have proficiency in social media, internet research, and marketing knowledge and/or experience. Proven customer service experience/skills and the ability to represent AAEC and the University in a knowledgeable and professional manner is essential. Strong verbal, written, and interpersonal communication skills within a professional business environment are required. A high degree of initiative, poise, and mature judgment required. A strong work ethic and commitment to producing a quality and accurate work product is necessary; as well as a good eye for detail. Must possess a high level of organizational skills and adaptability in order to effectively prioritize, multi-task several projects, and effectively manage work time. Must be able to understand and maintain a high level of confidentiality and professional decorum as this office handles highly sensitive documents and information. PREFERRED QUALIFICATIONS: Strong interest in Marketing, Outreach, Training and Development, Affirmative Action and/or Human Resource desired. **Pre-employment criminal background investigation required.

Pay Rate: $ 8.25/hr

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Important Note About this Job

HOW TO APPLY: Please email your cover letter, resume, three references and your tentative work schedule to: Rose Henton Director, Training and Outreach Programs Affirmative Action and Equity Compliance 1515 W. Lincoln Highway DeKalb, Illinois 60115 Email: rhenton@niu.edu Phone: 815-753-2632. ***In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

Non Discrimination at NIU

Northern Illinois University is an equal opportunity institution and does not discriminate on the basis of race, color, religion, sex, age, marital status, national origin, disability, or status as a disabled or Vietnam-era veteran. The Constitution and Bylaws of Northern Illinois University afford equal treatment regardless of political views or affiliation, and sexual orientation. NIU recognizes Dual Career issues.

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Clery Act Information

N.I.U. provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.firesafety.niu.edu or by contacting the Environmental Health & Safety Department at 815-753-0404 to receive a hard copy.

Department of Public Safety
Office of Admissions
Human Resource Services.

This disclosure is in compliance with the Jeanne Clery Disclosure of Campus Security Act (20 USC 1092 (f)).