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Human Resource Services

Director of Procurement Services and Contract Management (Position #4649)

Posted On: Thursday, February 16, 2017
Position Type: Supportive Prof
College/Division: Administration and Finance
Department: Procurement Services
Contact: Cheryl Alliston | alliston@niu.edu


This position reports directly to the Associate Vice President for Finance and Budget. The Director of Procurement and Contract Management is responsible for the administration of purchasing and contracting activity for the University in compliance with all applicable federal/state laws and regulations and University policies and procedures. The University procures a wide range of goods and services (approximately $345 million) in a competitive and responsible manner while adhering to all requirements of the Illinois Procurement Code, the Procurement Rules of the Chief Procurement Officer for Public Institutions of Higher Education, applicable federal/state laws and regulations and University policies and procedures.

The Director will lead and direct Procurement, Contract Management and Strategic Sourcing. The Director’s responsibilities include:
• Serving as the final procurement authority in the award of purchase orders and contracts and the resolution of related controversies and complaints;
• Builds, executes and maintains all policies, procedures and practices of contract management that optimizes the value of the University’s procurements, while limiting the University’s risk
• Ensures campus departments comply with State of Illinois and University policies and procedures;
• Develops and oversees the departmental strategic plans,
• Manages accuracy and timeliness of procurement information;
• Assesses and streamlines processes and procedures for accuracy, efficiency and effectiveness;
• Develops strong working relationships with internal and external stakeholders
• Builds, implements and maintains, with appropriate staff, vendor management processes to serve the short- and long-term goals of the University;
• Provides consulting, training and timely service to faculty, students and staff;
• Identifies, evaluates and recommends procurement-related legislative and administrative initiatives and implements applicable initiatives into the procurement operation;
• Develops and monitors the overall budget for the department;
• Audits compliance of Procurement Services and Contract Management activities to ensure all meet University objectives, and State mandates;
• Active building, reinforcement and compliance with the Minority and Female Business Enterprise Act;
• Collaborates with other Illinois public universities to address shared goals and interests
• Interfaces directly with internal and external auditors
• Represents the University in activities associated with the Illinois Procurement Higher Education Cooperative (IPHEC)
• Coordinates and interacts with the State of Illinois procurement officers, boards and compliance monitors.


Bachelor's degree in Business or related field. Master’s degree in Business or related field. Ten years of experience as a procurement professional. Ten years of experience supervising, developing, and evaluating procurement and contract management staff. Experience with the regulatory environment associated with a public higher education institution or governmental entity. Demonstrated high level of competency in procurement, strategic sourcing and contract management. Strong oral, presentation and written communication skills. Strong decision-making skills. Proven expertise and achievement in organizational change and change management. Experience with Automated Procurement Systems.


Relevant professional procurement certifications (e.g. CPPO, CPPM, CPSM).


Preference will be given to complete applications received by 11:59 p.m. on Thursday, March 16, 2017; however, applications will continue to be accepted until the position is filled. A complete application must include the following: letter of application addressing qualifications, resume, names and contact information of three current professional references, and unofficial transcripts (official records will be required upon offer). Submit all required documents in .pdf format to Cheryl Alliston at alliston@niu.edu with the Subject heading “Director Search”. Relocation assistance is available.

In compliance with the Illinois Campus Security Act, before an offer of employment is made, the university will conduct a pre-employment background investigation, which includes a criminal background check.

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action. NIU recognizes Dual Career issues.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.